Withdrawals and Late Drops for Graduate Students
Between the fourth week and the eighth week of the semester, any courses dropped or withdrawals processed will be indicated by a grade of "W" on the transcript. After the eighth week of the semester, "W" grades will not be given without the approval of a late drop request. A graduate student may request a late drop and/or withdrawal from the dean of the Graduate School. The dean of the Graduate School will consider only those requests that involve circumstances beyond the student's control.
| Please Note: Procedures for withdrawals are currently being revised. 10 April 2007 |
University Withdrawal
If a student decides or needs to withdraw from the University, it is important that the student takes steps necessary to formally withdraw. If the student terminates coursework during the semester, it is important that the student be formally withdrawn. A form for withdrawal is available in the Office of Student Records and Registration.
Failure to withdraw formally may result in the assignment of "F" grades. Students supported by an assistantship must notify their program, department and advisor of their decision to withdraw. Students who plan to return at a later date should register for one of the continuous enrollment courses. A student who fails to continuously enroll during academic year semesters will be dropped from their graduate program. They will need to apply for readmission if they choose to reenter their graduate degree program.
Medical Withdrawal
Students who find it necessary to withdraw due to medical reasons may apply for a medical withdrawal. There will be no distinction made in the student's record between mental and physical illness or between cases initiated by the University and cases initiated by the student. Written requests for medical withdrawals should be submitted to the dean of the Graduate School. Requests should cite the reason for the withdrawal. The students should arrange to have written documentation regarding the nature of their illness and the need for a medical withdrawal submitted directly to the dean of the Graduate School by a physician or a mental health professional. The dean will contact the student's advisor and Graduaet Program Director to notify them that the student has requested a medical withdrawal.
Upon approval by the dean, all credits in which a student is currently enrolled will be dropped. If necessary, the student may enroll in UN5951 in subsequent semesters to maintain continuous enrollment until they are able to return to the University.
Before the student may return to "progress" enrollment (i.e. a "progress" continuing enrollment course, co-op, coursework, or research credits) s/he must submit a written request to return from medical leave to the dean of the Graduate School. This request must be submitted to the dean at least two weeks prior to the beginning of the term in which the student wishes to return. At the same time, written documentation verifying that the student is ready to return should be submitted directly to the dean of the Graduate School by a physician or mental health professional. The dean will review the submitted materials and will notify the student of the decision in a timely fashion.
Late Drop Request
Requests for a late drop will only be approved when extenuating circumstances prohibit a student from completing a course.
To request a late drop, students should submit a written request to the dean of the Graduate School explaining the circumstances. The request must also include the student's name, identification number, and the course(s) to be dropped. If the dean approves the request, a grade of “W” will appear on the student's grade report and transcript.