23 April 2008
Dear __________________,
The Office of Student Records & Registration calculates each student’s Grade Point Average (GPA) at the end of each semester. According to their records, your overall graduate GPA following the posting of ___________ semester grades is _______. Because your GPA is below 3.0, you have been placed on academic probation under the terms of the following Graduate School policies:
In order to remain in good standing, you must maintain an overall 3.0 GPA for all courses taken while a graduate student. Students whose overall graduate GPA falls below 3.0 are placed on academic probation. Graduate students receiving any kind of financial assistance are required to maintain a cumulative GPA of at least 3.0. Failure to do so may result in the loss of funding. (See http://www.gradschool.mtu.edu/financial/financial_assistance.html)
After receiving notification of probation, graduate students must meet with their advisor or graduate program director as soon as possible to plan a course of action for resolving the situation.
I have notified your advisor and/or graduate program director of your status, but it is your responsibility to make an appointment to meet with her/him as soon as possible to discuss this matter. There are several possibilities you need to consider.
If you believe the calculation is in error, your program director can help you determine whether or not it is correct; if it is not, s/he can help you get it corrected.
If your GPA is temporarily below 3.0 because you have received an ‘X’ grade, you need to discuss your plans for completing the course with your advisor and the instructor of the course.
If your GPA is temporarily below 3.0 because you received an ‘I’ grade that has rolled over to an ‘F’, you need to discuss your plans for completing the course with your advisor and the instructor of the course.
If your GPA has fallen below 3.0 because of grades other than these, you should work with your program director and/or advisor to develop a plan for improving your GPA and returning to good standing. Please remember that courses in which you receive a grade lower than “B” cannot be counted toward your degree without special permission. Such courses are typically excluded from students’ degree schedules. You may retake any course in which you receive a grade lower than “B” and use the course on your degree schedule if you receive a “B” grade or higher.
If you have questions, you may contact me, Nancy Byers Sprague, at 7-2755 or at nspr@mtu.edu. I want to do whatever we can to assist you in being successful in your degree program.
Sincerely,
Nancy Byers Sprague
Assistant to the Dean of the Graduate School